October 18, 2019

NYS Parents’ Bill of Rights

GIVING – TREE ASSOCIATES, LLC
T/A PASSPORT FOR GOOD (“PFG”)
333 Broadway – 4th Floor
Troy, New York 12180
(518) 203-6710 (T)
General E-Mail: info@passportforgood.com
Website: www.passportforgood.com

PFG Summary of NYS Parents’ Bill of Rights – Data Privacy and Security

At PFG, we are committed to ensuring student privacy in accordance with local, state and federal regulations and the policies of the various school districts we serve. To this end and pursuant to applicable U.S. Department of Education regulations and NYS regulations, we are providing the following summary of the NYS Parents’ Bill of Rights for Data Privacy and Security:

• A child’s personally identifiable information (“PII”) cannot be sold or released by us for any commercial or marketing purposes.

• Parents have the right to inspect and review the complete contents of their child’s records with us, including, any student data maintained by us. This right of inspection of records is consistent with the Federal Family Educational Rights and Privacy Act (FERPA). Consistent with the intent of NYS regulations (Education Law §2-d), the rights of inspection may be extended to include data, meaning parents have the right to inspect and receive copies of any data of their child on file with us. 

• A complete list of all data elements for a child collected by us is available for review by the parent.  Parents may make inquiry concerning such to:

PFG Support Administrator
333 Broadway
Troy, New York 12180
Phone: (518) 203-6710
E-Mail:  support@passportforgood.com

• Parents may also request, as permitted by applicable regulation, confirmation, correction or deletion of certain data on file with us regarding their child.  Parents may make inquiry concerning such to:

PFG Chief Privacy Officer
333 Broadway
Troy, New York 12180
Phone: (518) 852-7208
E-Mail: cpo@passportforgood.com

• We respect state and federal laws which protect the confidentiality of PII and safeguards associated with industry standards and best practices where a child’s data is handled, including, where it is stored or transferred by us.

• We may collect, process, manage, store or analyze a child’s PII in accordance with our K-12 Privacy Policy.

• We use PII for the purposes set forth in our K-12 Privacy Policy.

• We ensure that subcontractors or others that we share PII with will abide by data protection and security requirements comparable to those that we are subject to.

• We take reasonable measures to ensure the confidentiality of PII by implementing the following:

• Password protections
• Administrative procedures
• Encryption
• Firewalls

• Once our service to a school district has been completed, records containing PII may be deleted in accordance with our data retention policy a copy of which may be requested from support@passportforgood.com.

• Parents have the right to have complaints addressed about possible breaches of data where data is handled by PFG.  Complaints should be directed to:

PFG Chief Privacy Officer
333 Broadway
Troy, New York 12180
Phone: (518) 852-7208
E-Mail: cpo@passportforgood.com

• Any requests for information or complaints to us within the scope of this document not sufficiently address by our normal operating procedures should be escalated to:

PFG Chief Executive Officer
Gayle Farman
333 Broadway
Troy, New York 12180
Phone: (518) 852-7208
E-Mail: gayle@passportforgood.com

• When a student, becomes an Eligible student under and as defined by FERPA, the rights accorded or and consent required of parents under FERPA transfers from parent to the student and We work with the Eligible student in the same manner that We worked with the parent of the Eligible student when that Eligible student was under the age of 18. 

• This document is subject to change based upon in accordance with local, state and federal regulations and the policies of the various school districts we serve.