November 16, 2018

Privacy Policy

PFG PRIVACY POLICY

(“PPP”)

Introduction:

You have arrived at the Privacy Policy of PFG (“PPP”) for www.passportforgood.com (“Site”).

The Site is offered by Passport For Good (“PFG”) which is a New York Limited Liability Company.  PFG makes available its computer programs (“Software”) which are either, web enabled at the Site or mobile enabled by way of the PFG mobile application for IOS and Android (“PFG App”) which remotely, collects and records engagement hours,  including, volunteerism and community service hours, analyze volunteer data for reporting, value and analytics, authenticates and validates volunteer hours, recognizes hours accumulated and achievements of participating volunteers, evaluates the volunteer experience, creates volunteer profiles, and provides skills endorsements for recruitment and recognition, assist in connecting volunteers with community service organization, provides an information channel for community service organization to publicize events, activities and volunteer needs and assists the development of volunteer profiles.

PFG remotely hosts the Software which runs the Site and the PFG App under a Software as a Service (“SaaS”) subscription model subject to specified license terms.

PFG has created this PPP in order to state and demonstrate its commitment to privacy.

Because PFG gathers important information from you and any PFG Client that you may be affiliated with as user (“Client User”) and otherwise. PFG has established this PPP as a means to communicate PFG’s information gathering and dissemination practices. This PPP is effective with respect to any data, including, personal identifiable information that PFG has or will collect from you or about you.

This PPP applies to: (a) persons or entities who are visitors to the Site or the PFG App, (b) persons or entities who provide contact information to PFG, (c) persons or entities who receive information (including, contact information) from PFG, (d) persons or entities who send e-mails or other communications to or through PFG, (e) persons or entities who receive e-mails or other communications from or through PFG, and (f) all users of this Site or the PFG App, including, all web-based users and all mobile users who register through a PFG Client as a Client User.

You may be prompted to agree to the terms of this PPP when you access or use this Site or the PFG App, but, even if you are not prompted to so agree, by accessing and using this Site or the PFG App, you voluntarily and unconditionally agree to the terms of this PPP and agree to be legally bound by it. If you do not unconditionally and voluntarily agree to the terms of this PPP, you may not access or use the Site or the PFG App.

In the process of registering as a user with PFG, the Site or the PFG App or otherwise interacting with PFG, the Site or the PFG App, where PFG has requested your consent or agreement to the terms of this PPP or another document as referenced herein or linked hereto, by way of a ‘check the box’, ‘click through’ or other ‘I agree’ feature, you confirm that you have carefully read it, understand it and are voluntarily and unconditionally consenting to it, intending and agreeing to be legally bound.

The Site, the PFG App and the Software that runs the Site and the PFG App are confidential and proprietary to PFG.

PFG only provides access and use to the Site and the PFG App subject to your agreement to and compliance with the terms of this PPP.

The terms not defined herein are defined in the PFG Terms (“PT”) [https://www.passportforgood.com/terms/] appearing on the Site and PFG App corresponding to the revision date of this PPP.

The PLT for the Site and the PFG App applies to you.

If you have registered as a user with PFG, the End User License Agreement (“EULA”) applies to you [https://www.passportforgood.com/eula/].

If you are a Client User of a PFG Client, then you are also subject to the terms of any arrangement or agreement between you and the PFG Client regarding the Site and the PFG App and any activity between you and the PFG Client.

You must comply with all applicable rules, regulations and laws in connection with your access and use of the Site and the PFG App, as they may be updated from time to time.

You must comply with all applicable policies and procedures of PFG in connection with your access and use of the Site and the PFG App, as they may be updated from time to time.

About This PPP

This PPP explains PFG’s policies and practices as to your data, including, personal identifiable information, as defined and protected under applicable rules, regulations and laws, which may be collected, processed, stored, used and shared by PFG.

If you are under 13 years of age, the terms of the COPPA Policy [https://www.passportforgood.com/coppa/] apply to you.

Parental Consent

Parental consent is required if you are under the age of 18 years.

If you are under the age of 13 years, additionally, the COPPA Policy will apply to you [https://www.passportforgood.com/coppa/].   

If the PFG Client is an Educational Entity, PFG relies upon the PFG Client to obtain the necessary parental consent for any Client User under the age of 18 years and to obtain any further parental consent under the COPPA Policy for any Client User under the age of 13 years. Specifically as to a Client User under the age of 13 years, if PFG learns that PFG has collected personal identifiable information from a Client User under age of 13 years other than pursuant to the above, or if PFG learns that a Client User under age of 13 years has provided PFG with, data, including, personal identifiable information beyond the information requested from him or her, PFG will delete that data, including, personal identifiable information as quickly as possible after PFG has identified it. If you believe that a Client User under age of 13 years may have provided PFG data, including, personal identifiable information in violation of this paragraph, please contact PFG at [support@passportforgood.com].

In the event of any conflict or inconsistency between this PPP and the COPPA Policy, in respect to Client User under age of 13 years, the terms of the COPPA Policy controls.

In order for a Client User under age of 13 years to gain access to the Site and PFG App, PFG may employ one or more methods, approved by the Federal Trade Commission, for verifying parental consent.

How Data, Including Personal Identifiable Information, May Be Collected

  • Data, including, personal identifiable information, may be collected as follows:
  • that which you submit to PFG, including, on any registration screen or other screen which prompts you to provide such,
  • if you are a Client User, that which the PFG Client submits to PFG, including, on any registration screen or other screen which prompts to provide such,
  • that which PFG may receive from third-parties,
  • that which PFG may collect from other sources,
  • that which PFG may receive from any devices, browsers, networks or internet service providers which you deploy to access or use this Site or the PFG App,
  • that which PFG may receive through standard technology, including, but not limited to “cookies” when you maintain a presence or interact with PFG, and
  • that which PFG may collect based upon your interaction with PFG, to improve your experience with PFG

In respect to collection of data, including, personal identifiable information, please note the following:

  • As to cookies, you can set your browser to notify you when you receive a cookie and give you a chance to accept or reject it.
  • Each device has its own features that allow you to customize your privacy settings and you assume responsibility for the privacy settings associated with your device.
  • Each browser has its own features that allow you to customize your privacy settings and you assume responsibility for the privacy settings associated with your browser.
  • Each network or internet service provider has its own features that allow you to customize your privacy settings and you assume responsibility for the privacy settings associated with your network or internet service provider.

How Data, Including, Personal Identifiable Information May Be Generally Processed or Reproduced

Data, including, personal identifiable information may be generally processed or reproduced by PFG or third parties, such as the PFG Client if you are a Client User, or PFG third-party information technology service providers as follows:

  • in connection with your specific interaction with the Site or the PFG App,
  • in accordance with the arrangements or agreements that you may have with the PFG Client,
  • in accordance with commercially reasonable  information technology standards, and
  • where importing and exporting of data, including, personal identifiable information, is required for PFG to fulfill its performance obligations as well as PFG’s operation of the Site and the PFG App.

For informational purposes, PFG deploys Microsoft Corporation’s (“Microsoft”) Azure cloud repository and services as one of its third-party information technology service providers and the terms of Microsoft’s privacy policy, in addition to the terms hereof, apply as to any data, including, personal identifiable information.

How Data, Including Personal Identifiable Information, May Be Used

Data, including, personal identifiable information, may be used as follows:

  • providing services to you using the Software, the Site and PFG App,
  • improving your experience with PFG at the Site and the PFG App,
  • improving PFG privacy or security at the Site and the PFG App,
  • measuring the performance of the Site or the PFG App,
  • collection of Site or PFG App metrics,
  • operational, troubleshooting and customer service purposes pertaining to you,
  • enforcing PFG agreement with you and applicable PFG Client,
  • complying with our legal obligations as required by applicable rules, regulations and laws, and
  • where PFG has deployed features in the Site or the PFG App that allow the PFG Client (if you are a Client User), to export or import your data, including, personal identifiable information, to or from the Site or the PFG App.

Disclosure of Data, Including, Personal Identifiable Information

PFG may disclose any data, including, personal identifiable information about you as follows:

  • as permitted or required by applicable rules, regulations or laws,
  • as necessary based on our good faith belief to protect you or PFG, and
  • in accordance with the terms of any PFG agreement or in accordance with the arrangements or agreements that you may have with the PFG Client if you are a Client User.

How Data, Including Personal Identifiable Information, May Be Shared

PFG may share your data, including, personal identifiable information as follows:

  • with its parent, subsidiary and affiliated businesses as well as its and their members, managers, officers, directors, shareholders, employees, representative and agents,
  • with third-parties with whom PFG has a business relationship, for purposes of providing the Site and the PFG App, subject to such third-parties having privacy policies comparable to those in this PPP,
  • with third-parties that perform general services for PFG, subject to such third-parties having privacy policies comparable to those in this PPP,
  • with third-parties that perform information technology services for PFG, subject to such third-parties having privacy policies comparable to those in this PPP,
  • with the PFG Client that you are affiliated with as a Client User,
  • with a VO and VO Rep of the PFG Client for the intended purposes of the Site and PFG App,
  • with third-parties that you may perform services for the intended purposes of the Site and PFG App, and
  • per applicable rules, regulations and laws.

In the event, you are a Client User of a PFG Client, for the avoidance of doubt, it is up to you and the PFG Client to regulate and govern your data, including, personal identifiable information, vis-à-vis the PFG Client.

How Certain Data, Including, Personal Identifiable Information Shall Not Be Shared

PFG shall not share your username or password for the Site or the PFG App outside of PFG, except, in the event you are a Client User of a PFG Client, in which case, PFG may share such information with such PFG Client.

It is not anticipated that PFG will be collecting any credit card information from you, but, in the event PFG collects any credit card information, PFG shall not share your credit card information with any party other than PFG’s secure third-party credit card payment processor. PFG does not retain any credit card information.

Security as to Certain Data, Including Personal Identifiable Information

PFG will endeavor as best as it can in accordance with applicable rules, regulations and laws to maintain appropriate electronic and managerial policies and procedures to ensure that your data, including, personal identifiable information is kept secure in accordance with commercially reasonable information technology standards.

Disclaimer

While PFG endeavors as best as it can, through available commercially practical means, to protect your privacy as described herein, please be aware that it is unable to guarantee complete protection of your data, including, personal identifiable information.

Deleting Data, Including, Personal Identifiable Information

You must contact PFG [support@passportforgood.com] personally and in writing in reference to deleting any of your data, including, personal identifiable information, in whole or in part, from PFG.

Even if you have contacted PFG to delete your data, including, personal identifiable information from PFG, PFG may, in any event, retain and use such data, including, personal identifiable information as required by applicable rules, regulations and law to be retained or used by PFG.

Even if you have contacted PFG to delete your data, including, personal identifiable information from PFG, PFG may, in any event, retain such data, including, personal identifiable information, only for archival purposes. All “deleted” data, including, personal identifiable information may continue to remain on PFG’s server in a dormant status.

In instances where you have requested deletion of data, including, personal identifiable information by PFG, you are solely responsible for back-up of such data, including, personal identifiable information.

Your Status & Opting-Out

If you are a user registered with PFG and you are in good standing, you may avail yourself of all of the features offered by PFG, subject to all applicable terms, including, but not limited to this PPP, EULA and PLT.

If you are not a user registered with PFG, you will only be able to avail yourself of limited features of the Site as a non-registered user, but, none of the features of the PFG App.

If your user registration with PFG is cancelled by you, you will only be able to avail yourself of limited features of the Site as a non-registered user, but, none of the features of the PFG App.

If your user registration with PFG is suspended or terminated by PFG, you will only be able to avail yourself of limited features of the Site as a non-registered user, but, none of the features of the PFG App.

In the event that PFG has features in the Site or the PFG App that allow you to limit or opt-out of PFG’s collection, processing, storing, use and sharing of data, including, personal identifiable information [https://www.passportforgood.com/privacy-policy/], your use of the Site and the PFG App may be partially or completely impaired if you elect to so limit or opt-out.

In all events, however, any election for PFG to cease further collection, processing or use of your data, including, personal identifiable information shall apply prospectively and PFG shall not be under any obligation or liability to delete any historical records of PFG which may contain your data, including, personal identifiable information which PFG is required to maintain under applicable rules, regulations or laws or otherwise.

Updating and Unsubscribing as a User of PFG

If you are a user registered with PFG and you wish to update your registration, please do so by contacting [support@passportforgood.com].

If you are a user registered with PFG, you may unsubscribe to all or some of PFG’s services available to you by clicking on unsubscribe where applicable.

Outside the Scope of this PPP & PFG’S Obligations

Outside the scope of this PPP and PFG’s responsibilities to you as to data, including, personal identifiable information are the following:

  • any of your information in the public domain and/or publicly available,
  • data about you that is not personal identifiable information.
  • privacy settings associated with your browser as each browser has its own features that allow you to control your privacy settings,
  • privacy settings associated with your device as each device has its own features that allow you to control your privacy settings,
  • privacy settings associated with your network as each network has its own features that allow you to control your privacy settings,
  • privacy settings associated with your internet service provider as each internet service provider has its own features that allow you to control your privacy settings,
  • clicking on any linked site which will take you to third-party web sites,
  • accessing third-party content via downloads or otherwise,
  • any data, including, personal identifiable information, disclosed in any social networking sites,
  • access and use of your account by unauthorized third-parties, due to your negligence in not protecting your username or password or your disclosure of your username and/or password to others,
  • where web beacons, cookies, bots or other technologies are used by third-parties, including, third-party websites to monitor and collect data about your activities on the internet, which data, may or may not, include your personal identifiable information, associated with the Site or PFG App,
  • where third-parties automatically receive your IP address and other applicable information about you such as your location, and
  • security breaches or circumstances that render data, including, personal identifiable information outside the scope of permitted access and use of the Site and the PFG App.

About Third-Parties

If you wish to disable cookies, javascript, web beacons or similar technologies, you may be able to do so, through your individual device, network, internet service provider or browser options depending upon the device, network, internet service provider or browser that you use. More detailed information about management of such technologies with specific devices or browsers can be found at the applicable websites of the device provider or browser. Please be aware that disabling technologies of other parties or employed by you, may impact some aspects of the Site’s or the PFG App’s operation, including, search history and preferences.

General

No updates, revisions or amendments of any provision of this PPP and any document referenced herein or linked hereto, shall be valid unless made in a writing (including, by electronic means) and posted on the Site and PFG App or otherwise initiated or confirmed by PFG. PFG reserves the right to update, revise or amend the Software, the Site, the PFG App and this PPP, at any time, for any reason or no reason, and any update, revision or amendment shall apply as of the PFG designated date.  PFG reserves the right to update, revise or amend the any document referenced herein or linked hereto, at any time, for any reason or no reason, and any update, revision or amendment shall apply as of the PFG designated date. It is your responsibility to periodically check this Site and the PFG App and any e-mails from PFG regarding any such updates, revisions or amendments.

Notwithstanding the consent given by you for PFG to collect, process, store, use and share data, including, personal identifiable information, PFG may do so but is under no obligation to do so, and in particular, PFG has no obligation to store any data, including, personal identifiable information on your behalf. You are responsible at all times to ensure that your data, including, personal identifiable information associated with the Site or the PFG App is kept secure by you and backed-up by you.

This PPP as well as any documents referenced herein or linked hereto represent the entire understanding between PFG and you regarding its subject matter.

YOU ACKNOWLEDGE THAT YOU HAVE READ THIS PPP (INCLUDING, SUPPLEMENTAL COPPA POLICY) AS WELL AS THE PLT CAREFULLY, AND UNDERSTAND AND VOLUNTARILY AGREE TO IT IN ITS ENTIRETY.

Should you have any questions, concerns or requests about this PPP, please contact us [support@passportforgood.com].

 

Rev. 11/2018