November 16, 2018

Privacy Policy

GIVING – TREE ASSOCIATES, LLC
T/A PASSPORT FOR GOOD (“PFG”)
333 Broadway – 4th Floor
Troy, New York 12180
(518) 203-6710 (T)
General E-Mail: info@passportforgood.com
Website: www.passportforgood.com

PFG PRIVACY POLICY
(“Privacy Policy”)

Introduction:

You have arrived at the PFG Privacy Policy (“Privacy Policy”) at   www.passportforgood.com (“Site”).

The PFG General Terms (“Terms”) for the Site and the PFG App also applies to you.

Any terms not specifically defined herein, are defined in the Terms appearing on the Site and the PFG App corresponding to the revision date of this Privacy Policy.

The Site is offered by PFG (“PFG” or “We/Us/Our”) which is a New York Limited Liability Company and is web enabled and also mobile enabled by way of the PFG mobile application for IOS and Android platforms (“PFG App”).

We through the Site and the PFG App remotely, collect, process, use, share and store information, including, personally identifiable information, (referred to herein and in the related documents as “Data Handling”). Such Data Handling includes, participation, career development and community service hours (“Engagement”). Among the purposes of Our Data Handling for Engagement are: analysis, reporting, evaluation and analytics, authentication and validation, participation, recognition, achievement, profiles, endorsements, recruitment, connecting volunteers with community service organizations, providing an information channel for community service organizations to publicize events, activities and volunteer needs.

We remotely host Software which runs the Site and the PFG App under a Software as a Service (“SaaS”) subscription model subject to the applicable provisions, including, restricted and limited license terms.

We have created this Privacy Policy in order to state and demonstrate Our commitment to privacy.

We have established this Privacy Policy as a means to communicate Our Data Handling practices. This Privacy Policy is effective with respect to any data, including, personally identifiable information, about you.

We provide access and use to the Site and the PFG App subject to your agreement to and compliance with the terms of this Privacy Policy and other documents referenced herein and linked hereto.

You must comply with all applicable rules, regulations and laws in connection with your access and use of the Site and the PFG App.

You must comply with all of Our applicable policies and procedures in connection with your access and use of the Site and the PFG App.

About This PRIVACY POLICY:

This Privacy Policy explains Our policies and practices regarding Data Handling pertaining to your data, including, personally identifiable information, when you interact with the Site or the PFG App.

Additionally, if you are under the age of 18, the K-12 Privacy Policy applies to you. The K-12 Privacy Policy incorporates: (a) Family Educational Rights and Privacy Act (“FERPA”) for all students, (b) for students under the age of 13 the Children’s Online Privacy Protection Act (“COPPA”), (c) any State and Local specific privacy requirements for K-12 students, and (d) all other applicable rules, regulations and laws pertaining to K-12 students (“K-12 Privacy Policy”).

The K-12 Privacy Policy will be controlling as to K-12 students.

COPPA will be controlling as to any other provisions of the K-12 Privacy Policy in respect to students under the age of 13.

DATA HANDLING:

We collect data, including, personally identifiable information, about you when you register and use the Site and PFG App. This information is necessary for the adequate performance of the Site and PFG App and PFG’s interest to improve the Site and PFG App and to comply with any applicable laws, rules and regulations. Without the Data Handling, We may not be able to provide you with all of the available services of the Site and PFG App. The Site and PFG App are tools for users to capture and log in all of their Engagement activities, to create a life long record of the positive impact they have on their community that can be used for career and academic purposes.

Our Data Handling, includes, such items as, first and last name, physical address, telephone numbers, E-Mail addresses, passwords, DOB, personal id, name of PFG Client that you may be associated with, activities which are of interest, certain photograph, video and audio files, browser type and access time, time spent on Site, page views referring URLs and seniority or grade year. Below is a detailed explanation of Our Data Handling practices.

How Data, Including, Personally Identifiable Information, May Be Collected

Data, including, personally identifiable information, may be collected as follows:

  • that which you submit to Us, including, on any registration screen or other screen which prompts you to provide such,
  • if you are a Client User, that which, a PFG Client or its designee, submits to Us,
  • that which We may receive from third-parties,
  • that which We may collect from other sources, such as publicly available sources,
  • that which We may receive from any devices, browsers, networks or internet service providers which you deploy,
  • that which We may receive through standard technology, including, but not limited to “cookies” when you maintain a presence or interact with the Site or the PFG App,
  • that which We may collect from certain mobile applications or “apps” including, a unique application number, and
  • that which We may collect automatically or otherwise based upon your use or interaction with the Site or the PFG App, including, to improve your experience with the Site and the PFG App.

In respect to collection of data, including, personally identifiable information, please note the following:

  • as to cookies, you can set your browser to notify you when you receive a cookie and give you a chance to accept or reject it and if you accept it, you assume responsibility associated with acceptance of such,
  • each device has its own features that allow you to customize your privacy settings and you assume responsibility for the privacy settings associated with your device,
  • each browser has its own features that allow you to customize your privacy settings and you assume responsibility for the privacy settings associated with your browser, and
  • each network or internet service provider has its own features that allow you to customize your privacy settings and you assume responsibility for the privacy settings associated with your network or internet service provider.

How Data, Including, Personally Identifiable Information, May Be Processed

Data, including, personally identifiable information, may be processed by Us or other parties as follows:

  • in connection with your specific interaction with the Site or the PFG App,
  • in connection with Our arrangements or agreements with third party service providers,
  • in accordance with the arrangements or agreements that you may have with a PFG Client or that the PFG Client has with Us,
  • in accordance with commercially reasonable information technology standards, and
  • where importing and exporting of data, including, personally identifiable information, is needed for Us to fulfill Our performance obligations, including, operation of the Site and the PFG App.

How Data, Including Personally Identifiable Information, May Be Used or Stored

Data, including, personally identifiable information, may be used or stored by Us as follows:

  • providing services to you using the Software, the Site and the PFG App,
  • improving your experience at the Site and the PFG App,
  • improving privacy or security at the Site and the PFG App,
  • measuring the performance of the Site or the PFG App,
  • assembling metrics for the Site or the PFG App,
  • operational, troubleshooting and service purposes pertaining to you,
  • in accordance with the arrangements or agreements that you may have with a PFG Client or that the PFG Client has with Us,
  • complying with Our legal obligations as required by applicable rules, regulations and laws, and
  • where We have deployed features in the Site or the PFG App that allow Us, to export or import your data, including, personally identifiable information, to or from the Site or the PFG App.

How Data, Including, Personally Identifiable Information, May Be Shared

We may share your data, including, personally identifiable information, as follows:

  • with Our parent, subsidiary and affiliated businesses as well as Our and their members, managers, officers, directors, shareholders, employees, representative and agents subject to such persons observing privacy policies under this Privacy Policy,
  • with third-parties with whom We has a business relationship, for purposes of providing the Site and the PFG App, subject to such third-parties having privacy policies comparable to those in this Privacy Policy,
  • with third party service providers, subject to such third party service providers having privacy policies comparable to those in this Privacy Policy,
  • with a PFG Client that you are associated with, if you are a Client User,
  • with VOs and VO Reps for the intended purposes of the Site and PFG App,
  • with Affiliate and Affiliate Reps of the PFG Client, for the intended purposes of the Site and the PFG App,
  • in case of an Educational Entity for any purposes permitted by the Educational Entity,
  • with third-parties that you have authorized Us to share within the intended purposes of the Site and PFG App, and
  • per applicable rules, regulations and laws.

Other general information about Our Data Handling practices is available upon request by contacting support@passportforgood.com.

ADDITIONAL SPECIFIC TOPICS ABOUT DATA, INCLUDING, PERSONALLY IDENTIFIABLE INFORMATION:

Disclosure of Data, Including, Personally Identifiable Information

We may disclose any data, including, personally identifiable information, about you as follows:

  • as permitted or required by applicable rules, regulations or laws,
  • as necessary based on Our good faith belief to protect you or Us,
  • in accordance with the terms of any agreement with Us, and
  • in accordance with the arrangements or agreements that you may have with a PFG Client or that the PFG Client has with Us.

How Certain Data, Including, Personally Identifiable Information, Shall Not Be Shared

For the avoidance of doubt, We are not involved with Data Handling as to academic, health, credit card and financial data, including, personally identifiable information. In the event We come in possession of any data, including personally identifiable information, We would not share such data, including, personally identifiable information, with any third-party.

We shall not share your username or password for the Site or the PFG App outside, except, if you are a Client User of a PFG Client, in which case, We may share such information with such PFG Client.

Third Party Service Providers Specifically

We utilize the services of third party service providers to assist Us in providing access to the Site and the PFG App to you.  A list of third party service providers is available upon request by contacting support@passportforgood.com.

The third party service providers have established privacy policies comparable to those in this Privacy Policy.

Third party service providers will have access to data, including, personally identifiable information, that is necessary for the services they provide to Us.

SECURITY & PRIVACY:

Security as to Certain Data, Including, Personally Identifiable Information

The security of your data, including, personally identifiable information, is important to Us. User accounts are protected by a password. Users are required to protect the confidentiality of their passwords.

We will endeavor as best as We can in accordance with applicable rules, regulations and laws to maintain appropriate electronic and managerial policies and procedures to ensure that your data, including, personally identifiable information, is kept secure in accordance with commercially reasonable information technology standards.

Precise methods and techniques which We deploy in respect to security are no less than those deployed under generally accepted information technology standards, but, are of a highly confidential nature and details of which are intentionally omitted here.

Privacy Commitment

While We have a strong commitment to privacy and We endeavor as best as We can, through all available commercially practical means, to protect your privacy as described herein, please be aware that neither We nor others can guarantee complete protection of your data, including, personally identifiable information.

general:

Deleting Data, Including, Personally Identifiable Information

Our general practice is not to delete data, including, personally identifiable information, unless We are requested by you to do so, however, this general practice does not create an obligation on Our part to back-up any of your data, including, personally identifiable information, and any back-up of your data, including, personally identifiable information is always your responsibility.

We store your data, including, personally identifiable information, for as long as the account is active and thereafter, unless you have specifically requested deletion of data, including, personally identifiable information, in whole or in part, by Us.

You must contact Us personally and in writing in reference to deleting any of your data, including, personally identifiable information, in whole or in part, from the Site and the PFG App as follows:

PFG Chief Privacy Officer
333 Broadway Troy, New York 12180
Phone: (518) 424-9221
E-Mail:  cpo@passportforgood.com

Even if you have contacted Us to delete your data, including, personally identifiable information, from the Site and the PFG App, We may, in any event, retain such data, including, personally identifiable information, as required by applicable rules, regulations and laws.

Even if you have contacted Us to delete your data, including, personally identifiable information, from the Site and the PFG App, We may, in any event, retain such data, including, personally identifiable information, for archival purposes.

Even if you have contacted Us to delete your data, including, personally identifiable information, from the Site and the PFG App, it may nevertheless reside with a PFG Client that you are or had been associated with, depending upon the arrangements made with that PFG Client.

Even if you have contacted Us to delete your data, including, personally identifiable information, from the Site and the PFG App, such may be cached on various storage devices of Ours or those of third party service providers from which it will not be deleted.

All data, including, personally identifiable information, which has been requested to be deleted may also continue to remain on Our server in a dormant status without being deleted.

In instances where you have requested deletion of data, including, personally identifiable information, by Us, We are reminding you, that you are solely responsible for back-up of your data, including, personally identifiable information.

Your Status

If you are not a user registered with Us, you will only be able to avail yourself of limited features of the Site, as a non-registered user, but, none of the features of the PFG App.

If you are a user registered with Us and you are in good standing, you may avail yourself of all of the features offered by the Site and the PFG App, subject to all applicable terms, including, but not limited to this Privacy Policy, EULA and Terms.

If your user registration with Us is terminated by you, you will only be able to avail yourself of limited features of the Site as a non-registered user, but, none of the features of the PFG App.

If your user registration with Us is suspended by Us, you will only be able to avail yourself of limited features of the Site as a non-registered user, but, none of the features of the PFG App.

Opting-Out

In the event that We have features in the Site or the PFG App that allow you to limit or opt-out of Data Handling, including, as to personally identifiable information and you deploy such features, your use of the Site and the PFG App may be partially or completely impaired.

Updating and Unsubscribing

If you are a user registered with Us and you wish to update your user registration, please do so by following the instructions for such on the Site or the PFG App.

If you are a user registered with Us, you may unsubscribe from certain features or notifications in accordance with the any automatic unsubscribe functions (as available) or the notice requirements provided for in the Site or the PFG App.

You may unsubscribe from other features of the Site or the PFG App, if you are not a user registered with us such as a recipient of E-Mail from Us. In the case you are a receipt of E-Mail from Us, you may unsubscribe in accordance with the applicable unsubscribe functions (as available) provided for in the E-Mail. For all others, you may unsubscribe in accordance with the applicable notification requirements to PFG as provided for in the Site or the PFG App.

If you unsubscribe to all or some of Our services, and you deploy the features available as to such, your use of the Site and the PFG App may be partially or completely impaired.

Account Deactivation

You may deactivate your account (including, your user status) for the Site or the PFG App by contacting PFG as follows:

PFG Chief Technology Officer
Gayle Farman
333 Broadway
Troy, New York 12180
Phone: (518) 852-7208
E-Mail:  gayle@passportforgood.com

Please be aware that if you deactivate your account, the only way that features or notifications on the Site or the PFG App, will be available to you is if you re-register.

In instances where you have requested deactivation of your account, We are reminding you, that you are solely responsible for back-up of your data, including, personally identifiable information.

All provisions regarding deletion of data, including, personally identifiable information, as stated above, shall similarly apply to deactivation of your account with Us.

Outside the Scope of this Privacy Policy & Our Obligations

Outside the scope of this Privacy Policy and Our responsibilities to you as to data, including, personally identifiable information is the following:

  • any of your data, including, personally identifiable information, in the public domain and/or publicly available,
  • data, including, personally identifiable information, about you that is not protected under applicable rules, regulations or laws.
  • privacy settings associated with your browser as each browser has its own features that allow you to control your privacy settings,
  • privacy settings associated with your device as each device has its own features that allow you to control your privacy settings,
  • privacy settings associated with your network as each network has its own features that allow you to control your privacy settings,
  • privacy settings associated with your internet service provider as each internet service provider has its own features that allow you to control your privacy settings,
  • clicking on any linked site which will take you to third-party web sites,
  • accessing third-party content via downloads or otherwise,
  • any data, including, personally identifiable information, disclosed in any social networking sites,
  • access and use of your account by unauthorized third-parties, due to your negligence in not protecting your username or password or your disclosure of your username and/or password to others,
  • where web beacons, cookies, bots or other technologies are used by third-parties, including, third-party websites to monitor your activities on the internet,
  • where third-parties automatically receive your IP address and other applicable information about you such as your location, and
  • security breaches or circumstances that render data, including, personally identifiable information, outside the scope of permitted access and use of the Site and the PFG App.

About Third-Parties

If you wish to disable cookies, javascript, web beacons or similar technologies, you may be able to do so, through your individual device, network, internet service provider or browser options depending upon the device, network, internet service provider or browser that you use. More detailed information about management of such technologies with specific devices or browsers can be found at the applicable websites of the device provider, network provider, internet service provider or browser. Please be aware that disabling technologies of other parties or employed by you, may impact some aspects of the Site’s or the PFG App’s operation, including, search history and preferences.

ADMINISTRATIVE PROVISIONS:

Where We have been requested to take some action regarding your account or your data, including, personally identifiable information, We will do so as timely as reasonably possible given the nature and scope of the requested action.

No updates, revisions or amendments of any provision of this Privacy Policy and any document referenced herein or linked hereto, shall be valid unless made in a writing (including, by electronic means) and posted on the Site and PFG App or otherwise initiated or confirmed by Us, including, by E-Mail.

We reserve the right to update, revise or amend the Software, the Site, the PFG App and this Privacy Policy, at any time, for any reason or no reason, and any update, revision or amendment shall apply as of the designated date.  We reserve the right to update, revise or amend any document referenced herein or linked hereto, at any time, for any reason or no reason, and any update, revision or amendment shall apply as of the designated date. It is your responsibility to periodically check this Site and the PFG App and any E-Mails from Us regarding any such updates, revisions or amendments.

Notwithstanding the consent given by you for Us to engage in Data Handling, including, personally identifiable information, We may do so but are under no obligation to do so, and in particular, We have no obligation to back-up any data, including, personally identifiable information, on your behalf. You are responsible at all times to ensure that your data, including, personally identifiable information, associated with the Site or the PFG App is kept secure by you and backed-up by you.

This Privacy Policy as well as any documents referenced herein or linked hereto represent the entire understanding between Us and you regarding its subject matter.

YOU ACKNOWLEDGE THAT YOU HAVE CAREFULLY READ THIS PRIVACY POLICY AND VOLUNTARILY AGREE TO IT IN ITS ENTIRETY.

Additionally, where We have requested your consent or agreement to the terms of this Privacy Policy by way of a ‘check the box’, ‘click through’ or other ‘I agree’ feature, you confirm that you have carefully read it and agree to it.

Should you have any questions, concerns or requests about this Privacy Policy, please contact Us as follows:

PFG Chief Privacy Officer
333 Broadway
Troy, New York 12180
Phone: (518) 424-9221
E-Mail:  cpo@passportforgood.com

Should for any reason any of your questions, concerns or requests about this Privacy Policy, have not been addressed in a timely way, you should escalate your concerns as follows:

PFG Chief Executive Officer
Gayle Farman
333 Broadway
Troy, New York 12180
Phone: (518) 852-7208
E-Mail:  gayle@passportforgood.com

Any inquiry to PFG regarding technical support or technical issues for the Site or the PFG App should be given in writing via E-Mail to support@passportforgood.com.

 

Rev 10/2019